These Terms of Use (“Terms”) govern the relationship between Sole Proprietor Sergei Sergeevich Tikhomirov, registered in the Russian Federation, OGRNIP 317774600222831, INN 773375941728 (the “Operator”, “we”), and any person using the ZenFencing platform (the “User”).
These Terms are a public offer (Art. 437 of the Civil Code of the Russian Federation) and a contract of adhesion (Art. 428). Acceptance is made by registering an account, submitting a competition entry without registration, or otherwise using the Platform (Art. 438(3)). If you do not agree, do not use the Platform. The Privacy Policy and Appendix 1 “Terms of processing personal data on instructions” form an integral part of these Terms. The Terms are drawn up in Russian; translations are provided for convenience, and the Russian text prevails in case of discrepancy.
The Platform is in beta — a stage of limited trial operation. This means that:
We recommend that organizers, clubs, and federations keep their own copies of important data — regulations, entries, start lists, protocols, and final results.
During the beta period, access to the Platform and to individual features is provided free of charge, to a limited group of users, and/or by invitation. We may at any time change the set of available features, restrict or terminate access, and end the beta programme. Information about future paid plans, including tiers and prices, where published on the Platform, is preliminary, may change, and does not constitute a binding offer.
ZenFencing is a digital platform for the fencing community: athlete, coach and referee profiles; clubs, branches, training groups, schedules and attendance; federations and leagues with their registries, licences and calendars; a competition calendar; entry intake and moderation; start lists; running competitions in the live.zenfencing.ru / fencing.ru service (including the “Arena” venue console); intake, publication and printing of results and protocols; season and rolling rankings. The Platform is provided “as is”; the feature set may change.
Most features require registration with a valid e-mail address. You agree to provide accurate data, keep it up to date, not create more than one account per person and not hand your access to third parties. You are responsible for keeping your password confidential and for all activity under your account; notify us immediately if your password is compromised.
An account can only be created by a person aged 14 or older. A user aged 14 to 18 manages the account personally: use of the Platform is free of charge and such a transaction may be made without parental consent (Art. 26(2)(4) and Art. 28(2)(2) of the Civil Code). Data of a participant under 14 is entered by their legal representative from their own account (the “My athletes” section) or — with an attestation that the legal representative's consent exists — by a coach or a club. Such a participant exists on the Platform as an athlete record without an account. An account created to keep children's records (without the “I am an athlete” mark) has its public profile closed by default: nothing about that user is published. The profile opens when the athlete, coach or referee role is enabled, which the Platform announces in the interface; it can be closed again in the settings.
Once the athlete turns 14, the representative may hand the record over: the athlete obtains their own account, their entries, results and rankings are kept, and the representative loses control of the record. If it turns out that an account was created by a person under 14, access to it is suspended until the record is handed over to a legal representative.
Duplicate records of the same person (for example, created by a parent and by a coach) may be merged by the Operator or by an authorised person of a federation; the merge is logged.
You may stop using the Platform at any time. Account deletion is performed on request to info@zenfencing.ru: access, the e-mail address and credentials are deleted, while the sporting history (participation, results, ranking positions) remains part of the protocols; if consent to publication is withdrawn, the name in them is replaced with an anonymised marker (section 11).
When acting on behalf of another person (entering them, entering their data, accepting an invitation, being designated as an organizer or referee), you confirm that you have the necessary authority. The Platform records who performed each action. Designating a user as a referee, co-organizer or federation staff requires their agreement where the Platform asks for it; a user may decline a designation.
The Operator is not the organizer of competitions. An entry is the participant's offer to conclude a participation agreement with the competition organizer; the conditions of participation are set by the organizer's regulations. The organizer may reject an entry that does not meet eligibility requirements or cancel it stating the reason; the participant (or the person who submitted the entry) may withdraw it before the competition starts.
By submitting an entry you confirm the accuracy of the data, the participant's eligibility (age, gender, weapon, category) and the transfer of the entry data to the organizer and to the competition-running service. Publication of the entrants, progress and results of a competition takes place only where the participant has a valid consent to dissemination of personal data (their own, their representative's, or one attested by a club or coach). Without such consent an entry is not accepted.
The Platform checks entries for possible duplicates, but the decision is the organizer's. Competition results are entered by the organizer or received from the competition-running service; the organizer publishes them and is responsible for their conformity with the protocol. Rankings are calculated automatically under the rules set by the federation and recalculated when input data changes; placements and points are never edited by hand.
If you enter other people's data into the Platform — accompanying persons, vehicle owners (for venue passes), club or training-group members, students, participants entered without registration, the coach you name in your profile or entry — you warrant that you have a lawful basis to do so, have informed those persons about the processing of their data on the Platform (Art. 18(3) of Law 152-FZ) and obtained their consent where required, and, for persons under 14, the consent of their legal representatives. You will keep such data up to date and remove it at the request of the person concerned.
When you enter other people's data for your own purposes — entry intake and running a competition, club or federation membership, training and attendance, importing results of past competitions, keeping a list of students — you are the controller (operator) of that personal data and instruct the Operator to process it on the terms of Appendix 1 (Art. 6(3) of Law 152-FZ). At the same time the Operator is an independent controller for the purposes listed in the Privacy Policy (keeping records, publication under consent, rankings).
By ticking the box confirming that consent exists (an “attestation”) when adding an athlete or entering them, you represent to the Operator (Art. 431.2 of the Civil Code) that you hold the signed consent of the athlete (aged 14 or older) or of their legal representative to the processing and dissemination of their personal data in the scope of the Operator's form or an equivalent, keep the original and will provide a copy to the Operator or the organizer within five business days of a request. You also undertake to forward to the Operator any withdrawals of consent and data-subject requests you receive.
An organizer who publishes the entrants, progress and results of a competition on its own resources (website, social media pages, printed protocols) obtains the participants' consent to such dissemination itself — in the regulations, the entry form or otherwise — and is responsible for it as an independent controller. The consent to dissemination obtained by the Operator covers only the Operator's resources listed in it.
You shall indemnify the Operator against losses arising from inaccurate representations or a breach of this section, including administrative fines and compensation paid to data subjects. The Operator may suspend access to the features for entering other people's data until the breach is remedied.
By posting texts (competition, club and federation descriptions, regulations), profile photos, logos and header images on the Platform you grant the Operator a royalty-free, non-exclusive licence to reproduce, adapt (resize, crop, re-encode) and make them available to the public as part of operating the Platform, for as long as they are posted. You warrant that you hold the necessary rights and that the persons depicted (for a profile photo — the user themselves or the child whose record you keep) agree to the posting.
Images are moderated: as a rule they are published immediately and reviewed afterwards; after an image is rejected, further uploads by that user are published only after review. Images of third parties without their consent, images of children who are not the subject of the record, and content that breaks the law or infringes the rights of others are not allowed. The Operator may remove any content that breaches these Terms.
You must not:
We may restrict or terminate access for users who breach these Terms and remove data created in breach of them.
Personal data is processed in accordance with the Privacy Policy. Publication of data to an unlimited number of persons takes place only under a separate consent to dissemination; data of a child under 14 is entered with the consent of a legal representative. Consents may be withdrawn as described in those documents; withdrawal of the consent to dissemination is implemented within three business days by replacing the name with an anonymised marker in all public listings.
The Platform's software, design and interface elements, and the Platform as a database (Art. 1334 of the Civil Code), belong to the Operator. Competition data (regulations, lists, results) remains with the organizer and participants; users and organizers grant the Operator the right to process and publish this data as part of operating the Platform, including in the competition-running service and on printed forms. Copying Platform materials is allowed for personal non-commercial use with attribution.
The Platform is an online service and functions only where you have an active Internet connection. It is provided “as is”. We do not warrant uninterrupted or error-free operation and are not liable for losses arising from the use of, or inability to use, the Platform — including for reasons on the user's side (absence or interruption of connectivity, device or browser faults) — or from the actions of competition organizers, clubs, federations and coaches. We are not responsible for how competitions are conducted or refereed, or whether they comply with sports regulations.
Given the Platform's beta status and free access, we — to the extent permitted by applicable law — are not liable for loss or corruption of data, errors in the calculation of placements, points and rankings, interruptions in the operation of the Platform, or decisions taken by a user on the basis of information from the Platform. Nothing in this section limits our liability where such limitation is not permitted by law, including for breaches of personal data legislation.
During the beta period the Platform is free of charge. Certain features for clubs, federations and organizers may be available to a limited group of users. The conditions of paid features will be set out in a separate offer; until it is published, no information about plans and prices creates any obligation. When access to paid features ends, the data created is not deleted and remains available for viewing.
A message to the account e-mail address or a notice in the Platform interface is a proper way to notify the User. We may amend these Terms; the new version takes effect when published on this page with its date, and we give additional notice of material changes. Continued use of the Platform constitutes acceptance of the revised Terms.
We may end the beta programme, change the set of features, or suspend or discontinue the Platform in whole or in part. If the Platform is discontinued in a way that entails deletion of user data, we will notify users at least 30 days in advance and, where technically possible, provide a way to export their data.
These Terms are governed by the laws of the Russian Federation. Disputes are first addressed through a written claim (answered within 30 days) and, failing resolution, in the courts in accordance with the laws of the Russian Federation.
Website owner and Operator: Sole Proprietor Sergei Sergeevich Tikhomirov, OGRNIP 317774600222831, INN 773375941728, e-mail: info@zenfencing.ru.
This Appendix sets out the terms on which the Operator (in this Appendix — the “Processor”) processes personal data on the instructions of a User acting as the controller of other persons' data (an organizer, club, federation or coach; the “Customer”), in accordance with Art. 6(3) of Federal Law No. 152-FZ. It applies to data the Customer enters about other persons for its own purposes; for the purposes listed in the Privacy Policy the Processor acts as an independent controller.
Last name, first name, patronymic; date of birth; gender; country and region; contact details given in the entry; sports information (weapon, rank or title, refereeing category, club, coach, training group, entry category, seeding, results, licences); membership, schedule and attendance records; data of accompanying persons and vehicles; profile photo.
Collection, recording, systematisation, accumulation, storage, updating, retrieval, use, transfer (provision, access) to the competition organizer, the competition-running service, and the club and federation to which the subject belongs, anonymisation, blocking, deletion, destruction; with the use of automation.
Entry intake and moderation, eligibility, start lists, running the competition and recording results; club or federation membership; training and attendance; keeping a coach's list of students; venue passes.
The instructions remain in force for as long as the relevant data is stored on the Platform and end with its destruction or anonymisation. The Customer is liable to data subjects for the lawfulness of the instructions and indemnifies the Processor against losses caused by a breach of this Appendix (section 8 of the Terms); the Processor is liable to the Customer for breaches of the obligations set out in this Appendix to the extent provided by law.